Applications Submitted by Another Institution (Ochsner is Partner) - PI Dashboard

Here's how to get started:

1. Discuss your project with your Supervisor and Administrative Research Director or Manager.
2. Complete an Application Initiation Form (AIF) by the due date indicated in Table 1.
   • The AIF due date is 21–90 days before the sponsor deadline, depending on the application complexity.
   • You may ask a Clinical Research Coordinator with detailed project knowledge to complete this form for you.

   Table 1. Situational Due Dates for AIF

   Due Date (# Days before Sponsor Deadline)

   Application Characteristics

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   90

   Includes detailed patient care costs to be determined to Ochsner

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   60

   Includes a collaborating institution to be paid through Ochsner

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   60

   Requires equipment lease/purchase

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   90

   Project requires construction, renovation, or real estate lease/purchase

   ---

   21

   None of the above
3. Forward all requests for grant documents and related project information to grants@ochsner.org.
4. Follow additional steps as provided by the grants team. See Table 2 for a summary timeline.
   If extraordinary circumstances prevent you from adhering to this timeline, please contact the Grants Manager to discuss customized due dates.

   Table 2. Timeline for Grant Documents

   Required

   Internal Due Date

   Comments

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   Budget Information

   At least two (2) weeks before the external deadline. For complex applications with the above-specified costs, additional time may be requested.
   For complex applications or those including the budget items specified in Table 1 above, additional time may be requested.

   Either
   

   • Email a WORD document including the information specified in the Budget Justification guidance , or
   • Complete the REDCap Budget Information Form

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   All application documents in final form—including biosketches

   Three (3) working days before Ochsner’s materials are due to the Lead Applicant.

   Current NIH biosketch forms and instructions can be found here.

For more information, see our Standard Operating Procedures (SOP) for Grant Applications.